Entry-Level Administrative Assistant - Digital Communication Pickering 2134737

Pickering, ON

JOB FUNCTION – GENERAL                                                                                                                  

In this role, the administrative assistant will support our architect solutions team in all administrative tasks and deliverables. This is an admin role to start with progression to a more Senior, hands on position in the future. Candidates must be highly organized, efficient, and be able to complete tasks and deadlines in a timely manner.

JOB DEFINITION                                                                                                                                    


High school diploma or equivalent experience required. College diploma or University degree preferred. 


  • Customer Service experience (preferred but not required)
  • Pro-active multi-tasker who thrives under pressure within time lines
  • Self-directed with strong work ethic, effective problem solving and customer service focus
  • Acts quickly with good judgment, moving forward with the end goal in mind.
  • Good with numbers
  • Experience using Microsoft Suite

JOB FUNCTION – DETAIL                                                                                                                      

  • Direct support for Solution’s architects, and direct backup for other Jr. Solution’s Architect team members
  • Responsible for the administrative requirements for all Solution’s team members:
    • Management of client and product databases
    • Creation of new clients, potentials, project within company platform tools
    • Creation of quotes, budgets and proposals and any required updates
    • Responsible for securing project pricing and project registration with company vendors
    • Assist Solutions team with RFP documentation, review and response documents
  • Support Solution’s team on conference calls and the taking, and distribution of Meeting Minutes
  • Management of hardware only transactions
  • Management and coordination of Demos 


  • Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  • Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
  • Relationships with Others: The employee works effectively and relates well with others Including superiors, colleagues, and individuals inside and outside the Company. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.


The characteristics described below are representative of those encountered while performing the essential functions of this position.

  • While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, stoop or kneel and climb ladders.
  • Must occasionally lift and/or move up to 40 pounds or more.
  • Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.
  • Job will be performed indoors.
All qualified candidates are invited to apply today! 

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Diversified Technology Systems

Diversified Technology Systems

For over 15 years, DTS has been applying our expertise and industry leading knowledge to help simplify the lives of Designers, Architects, Contractors and Corporate clients.

With our central hub in one of North America’s largest business centres, Toronto, Canada, DTS brings together today’s cutting edge technology brands with our fully integrated video conferencing and collaboration services. Our approach is scalable and always professional. We obsess over the details so you won’t have to. We apply our knowledge to design, develop, and perfect every solution to ensure the final experience is engaging and exceptional.


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